Accounts Assistant

Ref:  J0030

1.1   General Objectives

  • To provide an efficient accounting and administration service to the various departments of Morrison dealership including Sales, Service, Parts, and dealership management.
  • To ensure policies and procedures are adhered to in respect of Morrison and BMW Group
  • To ensure timely and accurate accounting, sales, purchasing and stock information is provided to departmental managers which will enable them to manage their department in line with best practice.
  • To support the accounting and administration staff to ensure office services are optimized.

1.2   Reports to

  • Report to the Company Accountant.

1.3   Accounting Services

  • To process accounting information in accordance with company policy.
  • To support departments with submission/input of accounting data in an appropriate format and to organise training for department staff in this regard.
  • Assist with preparation of business plans and budgets, forecasts and cashflows as required.

1.4  BMW and MINI Franchise Standards Compliance

  • Assist with management of BMW Franchise Standards Compliance
  • Support required with the following;
  • Warranty Audit
  • Used Car Audit,
  • QMA (business operating standard/procedures),
  • Enquiry Management,
  • Mystery Shop results
  • Customer satisfaction results
  • Customer detail upload for all sales information to BMW 100% data quality required

1.5   Sales Administration Services

  • Support the administration of used and trade vehicle orders in line with company policy.
  • To administer the sales of new and used cars and sales associated warranty or service inclusive.  Ensure orders and invoices are issued in a timely manner.
  • Collate and record all used vehicle information in stock detailing the various attributes of each vehicle.  Ensure the stock list (new & used) is kept up to date.
  • Manage deal files for each vehicle ensuring all keys, log books, hand books and service logs are correct.
  • Monitor BMW infonet for sales bulletins.
  • Manage demonstration models including order, registration, taxation, funding and resale.
  • Monitor the valeting of used cars.
  • Ensure Kerridge is updated and inputs are processed on time and correctly.
  • Creation of WIPs for used cars and input on Kerridge schedule
  • Contact with finance companies, government agencies and customers will also be a feature of this role.
  • Provide control and monitoring service in relation to the sales department and financial service function.

1.6   Service Administration

  • Assist with warranty and goodwill applications ensuring all claims comply with BMW Group procedures. 
  • Warranty administration will also include;
  • Management of the warranty process at the dealership to ensure accurate maintenance of records.
  • Administer recall campaigns.
  • Issue warranty claims.
  • Monitoring of warranty related documentation.
  • Ensure warranty parts are controlled properly.
  • File all warranty jobs for 6 years ensuring they are quickly accessible and auditable at all times
  • Provide back-up to cover service advisors absences.
  • Provide control and monitoring service to the service department.


1.7   Payroll & HR Administration

  • Input payroll payments as required.
  • Manage administration of time and attendance for all staff including annual leave, sick leave etc.
  • Issue payroll control reports as required.
  • Manage performance bonus plans across the business and ensure timely payment of same

1.8   Audit of Controls & Procedures

  • Support with audit function for the company.
  • Acquire control sign-off as required.
  • Stock check audits including cars, parts and accessories.
  • Financial services transaction audits

1.9   Invoice Administration

  • Assist with ensuring the administration department takes responsibility for creditor invoices - receives invoices from creditors and files/scans appropriately, seeks approval & processes payment.
  • Support with creditor reports.
  • Check debtor invoices for accuracy, completeness.
  • Run and check debtor reports.
  • Process payments as requested

1.10  Reporting Function

  • Assist with reporting suite for all sections of the business.
  • Circulate and challenge variance analysis reports.
  • Circulate and challenge KPI reports.

1.11 General Administration

  • Provide general administration services in line with company policy and procedures.
  • Provide reception services as required.
  • Become familiar with all aspects of administration duties to enable seamless cover for absences.

1.12  Personal Characteristics

  • Customer focused with confident questioning skills.
  • Positive, enthusiastic resilient, energetic and ability to use initiative.
  • Constantly seek to improve and innovate.

To Apply to this position please Click Here 

Please attach a cover letter and your Curriculum Vitae